top of page

Privacy Policy Notice

This privacy policy notice is for this website; and served by:

Friends of Dr Grays

Management Unit 

West Lodge

Dr Gray's Hospital


IV30 1SN 


and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website.

Policy Key Definitions:

  •  "I", "our", "us", or "we" refer to Friends of Dr Gray’s

  • "you", "the user" refer to the person(s) using this website.

  • GDPR means General Data Protection Act.

  • PECR means Privacy & Electronic Communications Regulation.

  • ICO means Information Commissioner's Office.

  • Cookies mean small files stored on a user’s computer or device.


 Processing of your Personal Data

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.

  • We are exempt from registration in the ICO Data Protection Register because we are a not-for-profit small charity.

  • Lawful basis: Consent

  • The reason we use this basis:  we will ask you to agree to our use of cookies every time you open our website, and to our use of your contact information for the purposes detailed below if and when you choose to join Friends of Dr Gray’s.


  • We process your information in the following ways: to contact you with information about our activities and events when appropriate, and for notification regarding annual and extraordinary general meetings

  • Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.

  • Sharing your information: We do not share your information with third parties.


If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.


Your Individual Rights

Under the GDPR your rights are as follows. You can read more about your rights in details here;

  • the right to be informed;

  • the right of access;

  • the right to rectification;

  • the right to erasure;

  • the right to restrict processing;

  • the right to data portability;

  • the right to object; and

  • the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO [] if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.



 Internet Cookies

We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, and to keep you logged into the website where applicable Some cookies are required to enjoy and use the full functionality of this website.

We use a cookie control system which allows you to accept the use of cookies, and control which cookies are saved to your device / computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Cookies that we use are;


Name                                                       Type                                                              Function     


svSession                                             Persistent                            Identifies unique visitors and tracks a visitor's sessions on a site


hs                                                          Session                                                           Security

XSRF-TOKEN                                       Persistent                                                       Security

TSxxxxxxxx                                          Persistent                                                       Security

(where x is replaced with a random

series of numbers and letters)

TSxxxxxxxx_d                                     Persistent                                                       Security

(where x is replaced with a random 

series of numbers and letters)


RequestID                                            Session                              Tracks visitor behaviour and measures site performance                                                                                                                                                          



Data Security and Protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

 Email Messages

Under the GDPR we use the consent "lawful basis" for anyone registered as a member. We only collect certain data about you, as detailed in the "Processing of your Personal Data" above. Any email messages we send are through our e-mail provider to provide information and updates about our activities, and are in accordance with the GDPR and the PECR. You can withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time by e-mailing us at:

Our email provider is We may hold the following information about you within our system;

  • Email address

  • I.P address   

 Resources & further Information


    January 2019

bottom of page